A website that builds trust in the firm from the very first contact
Client: KMR Restrukturyzacje
Industry: Law / LegalTech
Law / LegalTech
We design websites and custom software for law firms, in-house legal departments and LegalTech companies. We build calculators, qualifying forms, document workflow systems and solutions that make case handling more efficient, among other things. We automate repetitive processes and leave legal judgment to the lawyer.
Our clients in legal
What a law firm needs from its website and online tools
A law firm's client is often looking for help in a difficult situation and wants to be sure quickly that they've found the right specialist. That's why a law firm's website shouldn't just look good — above all, it should clearly present the firm's areas of practice, the team's experience and the next steps toward getting in touch. Online tools can also bring order to the first stage of client intake. A form, a calculator or a short qualification process makes it possible to gather the key information before the client speaks to a lawyer.
A calculator as the first conversation
In restructuring or compensation matters, clients first want to know whether they "have a case" at all. A form that asks a few specific questions and responds with a preliminary assessment does two things at once: it gives the client an answer straight away, and it gives the firm inquiries with complete information instead of "please get in touch" emails. We built this kind of mechanism for a restructuring law firm — a calculator that guides business owners through a preliminary assessment of their situation.
The firm's website itself builds trust through details: specific practice areas instead of a "full range of services", lawyer profiles, case descriptions within the limits of professional confidentiality. Add to that an editorial back end — publications and commentary through which the firm shows its expertise. We build the search visibility of this content through SEO, because in law, inquiries come from very specific problem-based searches.
Automating law firm processes
Automation works best for repetitive tasks: collecting data, handling forms, passing on documents, notifications and organizing case information. Processes that require legal interpretation and judgment stay with the lawyer. The role of technology is to make their work more efficient, not to replace specialist knowledge.
Case studies in legal
A calculator and automated forms that get clients to a consultation faster
Client: Jabłoński & Wspólnicy
Industry: Law / LegalTech
A restructuring calculator and a website that attracts clients
Client: Mikulewicz Ostaszewski
Industry: Law / LegalTech
„We knew what we wanted, but we couldn't put it into words. The workshops and research into similar websites did that for us — the rest of the project simply followed from that conversation.”
Krzysztof Kornas — CEO, High Culture sp. z o.o.
Review from ClutchThe basics
What can be automated in a law firm
LegalTech software can support case management, documents, deadlines, forms, time tracking and the flow of information within the team, among other things. Automation makes the most sense for repetitive tasks based on clearly defined rules. Data entered once can flow to the right places in the system, documents can follow a set workflow, and the team can work on a single, up-to-date version of the information.
We match the scope of automation to the way a particular firm works - not the other way around.
How we work
How we approach projects for law firms
We start by getting to know the real process: how a new inquiry comes in, where data is recorded, how documents move and at which stages the team works manually. Based on that, we decide which elements are worth improving first. That might be a qualifying form, a case register, a document workflow, a dedicated dashboard or integration with tools you already use.
We design the solution, deploy it and test it on real work scenarios. If the system supports drafting documents, we define the scope of automation and the points that require a lawyer's approval at the design stage.
On your side are document templates, rules for access to case files and decisions about what requires approval. On our side are the system, the templates and the rollout.
The timeline depends on the number of templates and the number of variants in each — it's the variants, not the documents themselves, that determine the workload.
Decisions
Decisions worth making before implementation
What the system generates and what the lawyer writes. The boundary has to be unambiguous and written down. A document that has been generated but still needs review should be clearly marked as a draft to be checked, not as final.
Who has access to case files. In a law firm, this isn't a matter of convenience — separating access can be a requirement towards the client. A shared team account makes it impossible to show who handled a case.
How deadlines are tracked. One register with notifications and a second person copied in. A deadline in one person's calendar isn't a system, it's a hope.
What not to do. Don't automate documents that require legal judgment. Don't move case files into the system without agreed permissions. And don't build templates from documents nobody has reviewed in years — this is a chance to update them.
Scope
Websites and tools that build trust in a law firm
Three law firms, three different problems. KMR Restrukturyzacje needed an image that matched the firm's standing - the website had to win over a business owner in crisis before they picked up the phone. Jabłoński & Wspólnicy - automating the first contact. The calculator and forms take over the preliminary qualification, so what reaches the lawyer is a case, not a vague concern. Mikulewicz Ostaszewski - a content architecture that search engines understand. A separate page and FAQ section for each service category, plus a calculator that shows the benefit using the client's own numbers.
What we build
Calculators, forms and expert content
A calculator can help users understand their situation better. A form can collect the information needed before a consultation. And a well-designed knowledge base can answer clients' questions before they even contact the firm.
We combine these elements into one coherent process - from the moment a user lands on the website to sending an inquiry or booking a consultation.Client acquisition
SEO for law firms built on expert knowledge
Potential clients are usually looking for a solution to a specific problem, not general claims of professionalism. That's why we design law firm websites around practice areas, clients' questions and expert content. A clear site architecture, separate service pages, articles and FAQs help both users and search engines understand what kinds of matters the firm can help with. Well-designed calculators and forms can also shorten the path from finding an answer to the first contact.
FAQ
Questions we hear from the legal industry
- We design solutions tailored to a specific firm's process: qualifying forms, calculators, document workflow systems, portals, CMSs and custom applications supporting client and case management.
- Yes. We design the site structure, practice area pages, a knowledge base, FAQ and content architecture so the site is readable for users and has solid foundations for further search optimisation.
- Primarily repetitive processes such as data collection, forms, information transfer, document generation based on defined rules, notifications and approval workflows. The scope is always established individually.
- Yes, if the document is produced according to a defined template and rules. For content requiring legal judgment, the system can prepare a draft that a lawyer then reviews.
- In many cases yes. Integration possibilities depend on the specific systems and the available data exchange methods. We check this at the start of the project and propose the appropriate architecture on that basis.
- At the design stage we define data access methods, user roles, required security measures and the scope of activity logging in the system. We select specific solutions to match the type of data and the nature of the project.
- The build itself is predictable, because the mechanics are repeatable — what changes are the questions, thresholds and how the result is presented. The most time is spent on the earlier stage: writing down the logic — what we ask, what determines the result and where information ends and advice begins. That's usually a few sessions with the lead lawyer.
- The most at the start, and it's not technical work. We need substantive decisions: which practice areas we show, what thresholds the calculator uses, what can be written about cases without breaching professional secrecy. After that, involvement drops to content review and sign-off.
- Yes, and that's the goal, not a side effect. We configure the CMS for the sections that change most often — the team, service scope, publications, FAQ — and hand over a short training session. Adding a lawyer to the team or a comment to the blog shouldn't require filing a request with an agency.
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